A clean and tidy office environment is significant to ensure employee productivity. It builds a pleasant atmosphere and eliminates germs, reducing absenteeism from your employees.
However, to ensure this, you must do more than just emptying bins or sweeping the floor. If you’re unaware of how to get started, we’ve curated a professional office cleaning checklist to maintain your office space!
1. Daily Professional Office Cleaning Checklist
To maintain a hygienic and professional space in your office, you must clean the high-traffic zones and high-touch objects daily. Here are some effective cleaning steps to prevent germ growth and spreading and dirt buildup.
- Empty trash bins from the break rooms and washrooms at the end of the day. Don’t wait for the day after. Otherwise, it might give away a bad odor. Replace the bin liner simultaneously to ensure nobody dirties the can itself.
- Wipe off dust, fingerprints, and food crumbs from every desk and workstation. Use a wipe dipped in disinfectant and mild cleaning agent.
- Sanitize every high-touch surface, such as door knobs, light switches, shared equipment (telephones, printers, and photocopiers), and elevator buttons. Clean the computer keyboard, mouse, and CPU buttons with special wipes.
- Sanitize all door handles, sinks, and door handles.
- Since all employees enter the office with outdoor shoes, the floor harbors lots of dust, dirt, and debris. There might also be spills. So, regularly sweep and mop all hard surfaces (wood, tile, and linoleum floor).
- Vacuum the dust, dirt, and allergens off the carpets. Pay special attention to lobby and hallway carpets to ensure a clean environment.
2. Weekly Professional Office Cleaning Checklist
Next, you must focus on your weekly office cleaning list. These areas include cleaning lesser touched areas or areas that don’t capture dust quickly. Let’s explore these here!
- Thoroughly dust lesser touched areas, such as shelves and filing cabinets, to ensure a neat appearance and window sills to enhance air quality.
- Clean all glass surfaces (window insides, doors, mirrors, glass desk partitions, etc.) with suitable glass cleaners to remove dust, fingerprints, and smudge marks. This also ensures better natural light entry into the office.
- Clean all shared equipment with a potent disinfectant. This will kill any bacteria, viruses, and fungi that might’ve been born over the week.
- Wipe all appliances in the office kitchen and/or pantry, including refrigerator, coffee maker, and microwave. Clean both insides and outsides to remove stains, spills, bad odors, and bacteria.
- Vacuum upholstered furniture like chairs and couches to get rid of dust and fallen food crumbs. A weekly vacuum ensures the dirt doesn’t go deep into the upholstery.
- Thoroughly scrub washroom floors, disinfect all fixtures, and restock paper towels and soap dispensers.
- Air vents and ducts accumulate thick layers of dust and dirt over time. This can affect the air quality and might even make others sick. Poor ventilation and air pollution also have a connection with a higher risk of respiratory tract infections and asthma exacerbations.
3. Monthly Professional Office Cleaning Checklist
This office cleaning list includes lots of deep cleaning and maintenance tasks. These are not possible to conduct daily or weekly. These steps ensure the office stays in functional condition.
- Polish all wooden furniture and fixtures once a month to maintain their appearance and prevent major scratches and wear and tear signs. Apply a furniture conditioner or polish to prevent fading.
- Wash the windows from the outside once a month to prevent stubborn dust and debris buildup. This boosts natural light penetration in the office while maintaining office aesthetics and curb appeal.
- Besides daily carpet vacuuming, you must also deep clean it to remove dirt stuck deep in the carpets. Vacuuming doesn’t work on them. Use a steam cleaner or seek a professional and experienced office cleaning team from a reputable company. This will refresh the carpets and extend their lifespan.
- Move large and heavy equipment and furniture and clean the accumulated dust and debris in the hidden areas. These can also affect air quality and make employees sick.
- Wash and disinfect trash bins and recycling containers. Otherwise, odor and germs start growing on them despite regularly replacing the trash bag.
4. Quarterly Professional Office Cleaning Checklist
The quarterly office cleaning list includes more intense cleaning and maintenance steps. While steps in this professional office cleaning checklist aren’t required daily, they ensure a healthy office environment in the long run.
- Check every lighting fixture and clean them with a cloth. Otherwise, the accumulated dirt and debris make the light less efficient and dim the light. Replace all burnt-out lights as well.
- Schedule a professional inspection and cleaning for the office HVAC system. This ensures the system operates seamlessly and won’t circulate allergens and dust.
- Window blinds and curtains are a hub of dust and dirt. Wash them once every three months.
- Polish hard floor surfaces made of wood, tile, and linoleum to upkeep their shine and prevent scratches.
- Shampoo all upholstery to remove stains, odor, stickiness, and tough allergens stuck deep into the fibers.
- Upkeep the office’s curb appeal by power washing the exteriors, such as the entrance and walkways.
5. Annual Professional Office Cleaning Checklist
In the annual professional office cleaning checklist, we’ve included the most difficult cleaning chores. These areas are also hard to notice, so you can get away with a yearly cleaning.
- Storage rooms get untidy, dusty, cluttered, and even moldy with time. So, declutter and deep-clean the space. Reorganize everything to prevent pest infestations.
- If paint chips off the walls, reapply a fresh coat of paint. A vibrant makeover can also boost employees’ moods and motivate them enough to boost productivity.
- Ceiling tiles get coated with dust, dirt, oil, and water vapor from the kitchen. Inspect and clean them once a year to clean the stickiness of the accumulated dirt.
Conclusion
With this professional office cleaning checklist, you can ensure a healthy work environment and impressive workplace appearance. So, speak to your establishment’s janitor and start implementing these steps accordingly.
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